Personal Assistant to the CEO

Ciment de Sibline sal is seeking a very proactive and extremely detail-oriented female Personal Assistant to provide comprehensive assistance to the CEO and handle daily organizational and administrative duties in the CEO office.

Responsibilities:

• Assist the CEO in the timely management of communication, including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Prepare Meeting agendas and meeting minutes.
• Maintain office conditions and arranging necessary repairs.
• Organize office operations and procedures.
• Manage office budget and ensure accurate and timely reporting.
• Liaise with administrative units as the main SAP user for admin.
• Conduct research for certain projects as requested.

Skills:

• Bachelor’s Degree in Business Administration, Management, Public Relations, or any related field.
• Proven track of successful experience of at least 5 years within medium sized to large companies in Lebanon or abroad.
• Excellent interpersonal and people skills.
• Presentable, serious, patient, and hardworking. Strong yet pleasant personality.
• Excellent communication skills (written and verbal) and presentation skills.
• Excellent correspondence and typing skills.
• Extremely detail oriented and well – organized with a strong sense of initiative and follow-up.
• Creative problem solving and ability to cope with pressure.
• Ability to multitask and handle multiple priorities in accordance with stated deadlines.
• Previous experience in handling travel arrangements.
• Ability to read and interpret various documents.
• Ability to speak effectively among executives, clients, customers, and employees.
• Excellent phone contact handling skills and active listening.
• Demonstrate highest level of ethics, discretion, and excellent judgement